Bookkeeper/ Office Assistant
New York, NY
Bookkeeper/ Office Assistant
Full Time • New York, NY
Benefits:
- Company parties
- Opportunity for advancement
- Free food & snacks
- Paid time off
- Training & development
Bookkeeper / Office Assistant
Mona Shah & Partners (MSP) is seeking an organized, detail-oriented Bookkeeper / Office Assistant to support our office operations and financial administration.
Responsibilities:
- Manage bookkeeping using QuickBooks Online (Intuit)
- Coordinate with the company's CPA and maintain accurate financial records
- Generate and send client invoices; follow up on outstanding balances
- Respond to client billing inquiries
- Ensure timely payment of bills and handle banking transactions, deposits, and reconciliations
- Maintain compliance with financial recordkeeping requirements
- Update and maintain client financial information and records
- Schedule appointments and manage attorney calendars
- Answer phones, greet clients and visitors, and provide general administrative support
- Prepare, scan, print, file, and organize documents; assist with mail and courier services (Post Office/FedEx)
- Convert and format documents as needed
- Communicate effectively with attorneys and staff while supporting team needs
Qualifications:
- Strong proficiency in QuickBooks Online (required)
- Advanced knowledge of Microsoft Word, Excel, Outlook 365, and Adobe Acrobat
- Excellent English communication, grammar, and organizational skills
- Ability to multitask, prioritize, and work effectively in a fast-paced environment
- Strong problem-solving skills, attention to detail, and professional judgment
- Team-oriented with a positive attitude and excellent interpersonal skills
Compensation: $55,000.00 - $65,000.00 per year
About
Established in 1997, headquartered in Manhattan, New York and in the UK, Mona Shah & Associates Global (“MSA”) is experienced in global investment, business immigration, direct investments, corporate & securities law.
MSA is an established leader, highly regarded within the industry and regularly quoted.
MSA has extensive experience in financing, formulating & strategizing projects and investments, as well as administering compliance. As an advanced global corporate Immigration practice, MSA have worked with the top echelon within the industry and have been instrumental in the success of numerous projects. Marketing overseas for multiple projects, MSA have successfully raised millions of dollars in investor capital. MSA have written and spoken extensively internationally and within North America, as well as successfully hosting major events.
Mona is a part-time adjunct Professor at Baruch Business College, City University of New York. MSA keep abreast of policy and legislative changes. They are part of the Public Policy and Presidential Advisory Committees of IIUSA.
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